Privacy Policy

SGEM WORLD SCIENCE (SWS) Scholarly Society respects the privacy of all visitors, readers, authors, editors, reviewers, researchers, students, institutional partners and users of this digital library.

This Privacy Policy explains how personal data may be collected, processed, stored and protected when users visit, search, access, communicate with or otherwise interact with this digital repository.

The digital library is primarily a scholarly and bibliographic platform. Its purpose is to preserve, organize and disseminate academic materials and metadata.

Purpose of Data Processing

Personal data may be processed for the following purposes:

to operate and maintain the digital library
to provide access to scholarly publications and repository records
to manage communication with users, authors, editors, reviewers and partners
to respond to inquiries, correction requests and copyright-related questions
to maintain bibliographic and publication metadata
to support indexing, citation, academic identification and long-term preservation
to protect the platform from misuse, spam, unauthorized access or technical attacks
to improve technical functionality, stability and user experience
to fulfil legal, contractual, editorial or academic obligations

Types of Data That May Be Processed

Depending on the user interaction with the platform, the following types of data may be processed:

name and surname, if provided voluntarily
email address, if submitted through contact or communication
institutional affiliation, academic title or professional role, where relevant to scholarly publications
author, editor, reviewer or contributor information connected to academic works
publication metadata such as titles, abstracts, keywords, affiliations, DOI records and bibliographic details
technical data such as IP address, browser type, operating system, device information, access date and time
communication content submitted by email or contact forms
information necessary for corrections, metadata updates, permission requests or technical support

Scholarly Metadata and Author Information

As a scientific repository, this digital library may publicly display author names, academic affiliations, article titles, abstracts, keywords, DOI links, publication years, conference or journal information, citation details and other bibliographic metadata.

Such information is processed and displayed for legitimate scholarly purposes, including academic identification, citation, indexing, discoverability, preservation, research integrity and public access to scientific knowledge.

Because scholarly metadata forms part of the academic record, certain publication-related information may need to remain available even when a user requests correction or removal.

Legal and Academic Basis for Processing

Personal data may be processed on the basis of legitimate academic interest, consent, contractual necessity, legal obligation, technical necessity or public scholarly interest.

The processing follows core data protection principles, including lawfulness, fairness, transparency, purpose limitation, data minimization, accuracy, storage limitation, integrity, confidentiality and accountability.

Data Storage and Security

SWS Scholarly Society applies reasonable technical and organizational measures to protect personal data from unauthorized access, loss, alteration, disclosure, misuse or destruction.

Although every reasonable effort is made to protect the digital library, no online system can guarantee absolute security.

Data Sharing and Third Parties

Personal data is not sold to third parties.

Data may be shared only when necessary for academic publishing, repository operation, technical hosting, DOI registration, indexing, metadata distribution, legal compliance, communication or platform maintenance.

Cookies and Technical Technologies

This digital library may use basic technical cookies or similar technologies necessary for the functionality, security, navigation and performance of the platform.

Such cookies may support session management, user preferences, system stability, security protection or essential repository functions.

User Rights

Users may have the right to request information about their personal data, access to their data, correction of inaccurate data, deletion where legally possible, restriction of processing, objection to processing or clarification regarding how their data is used.

Requests may be submitted to: [email protected]

Certain publication records, scholarly metadata, author details and archived academic materials may be retained where necessary for citation, indexing, preservation, research integrity, legal documentation or academic transparency.

Retention of Data

Personal data is stored only for as long as necessary for the purpose for which it was collected, unless longer retention is required for academic, legal, technical, archival or publishing reasons.

Scholarly metadata and publication records may be preserved for long-term academic use, citation, repository continuity and historical accuracy of the scientific record.

Updates to This Privacy Policy

This Privacy Policy may be updated from time to time to reflect legal, technical, organizational or academic developments. The latest version published on this digital library applies.